Guest List Planner
Count your guests by category, then apply the usual attendance rule of thumb — about 80–85% of invited guests actually come. You get an invited total and a realistic expected number to plan food, drink and cake around.
Invited vs expected
| Category | Invited | Expected |
|---|---|---|
| Total |
Expected attending feeds your drink, food and cake numbers — type it into those calculators: Wedding Drink Calculator, Wedding Food Calculator and Wedding Cake Calculator.
How it works
Expected per category is that category's invited count multiplied by your attendance percentage, rounded to a whole person. The total expected is the invited total multiplied by the same percentage, so category figures may differ from the total by one due to rounding.
Frequently asked questions
What percentage of wedding guests actually attend?
Planners commonly use 80–85% for a local wedding. Expect less — sometimes 65–75% — if many guests must travel, and more for a small, close list.
Should we plan food and drink for invited or expected guests?
Plan around the expected number, then confirm the final headcount with your caterer close to the day when RSVPs are in. Caterers usually allow a final-numbers deadline.
How should we count plus-ones and kids?
Count them as their own categories above, as the prefilled list does, so you can see at a glance how much of the list they make up.
Does this list save?
Yes — the counts and percentage are kept in this browser's local storage.